Administrative Assistant

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams. Job Duties Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom Proofreads and edits documents and reports Assists case management staff and program leadership with administrative duties related to state and Federal grant programs Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning Enters time and expense information into the time entry system for staff when requested Other duties as required Supervisory Responsibilities: N/A Qualifications, Knowledge, Skills And Abilities Education: High school diploma, required; Associate’s, preferred Experience: Two (2) or more years’ experience in a professional office environment, preferred License/Certifications: N/A Software: Proficiency in Microsoft Office, required Familiarity with document retention software, preferred Language: Bilingual Spanish, preferred Other Knowledge, Skills, & Abilities: Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system Ability to troubleshoot and solve problems Flexibility to work overtime if needed – before or after normal business hours Show less [{"type":"people_also_viewed","href":"https://www.linkedin.com/jobs/view/records-technician-55003285-at-state-of-florida-4359838840","jobId":"4359838840","label":"RECORDS TECHNICIAN - 55003285"},{"type":"people_also_viewed","href":"https://www.linkedin.com/jobs/view/office-administrator-at-surface-experts-4343864085","jobId":"4343864085","label":"Office Administrator"},{"type":"people_also_viewed","href":"https://www.linkedin.com/jobs/view/receptionist-at-h-r-block-4333687173","jobId":"4333687173","label":"Receptionist"},{"type":"people_also_viewed","href":"https://www.linkedin.com/jobs/view/receptionist-at-h-r-block-4333856267","jobId":"4333856267","label":"Receptionist"},{"type":"people_also_viewed","href":"https://www.linkedin.com/jobs/view/receptionist-at-h-r-block-4333766975","jobId":"4333...